Physiotherapist invoice template and a free website

A first visit is mostly listening and testing, then the follow-ups do the work. Some patients pay for themselves, some are referred, some want a receipt to claim back. goud.work gives a small clinic or a mobile physio clear invoices in minutes, and a free website that answers the first questions before the phone rings.

Your invoice
Your business name
INVOICE
Invoice No.
INV-0001
Date
15 November 2026
Due
29 November 2026
From
Your business name
Street and number
Town
Postcode
Phone
you@example.com
Bill to
Client name
Street and number
Town
Postcode
Description of workAmount
Initial assessment£0.00
Follow-up treatment
1 session at £0.00
£0.00
Sports massage£0.00
Exercise programme£0.00
Home visit charge£0.00
Total due£0.00
Payment details
Account nameYour account name
Sort code00-00-00
Account number00000000
ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template
Your page
Make my page free

What goes on a physiotherapist invoice

Your lines start with Initial assessment and Follow-up treatment counted by the session, plus Sports massage, Exercise programme and a Home visit charge. A client seeing you weekly can have one invoice a month with the sessions counted. Write the treatment dates into the line if they need them for a claim. Easy Invoice adds VAT only if your business is registered, puts your bank details on every invoice, and sends a reminder when one runs late.

Lines physiotherapists use most

  • Initial assessment
  • Follow-up treatment · per session
  • Sports massage
  • Exercise programme
  • Home visit charge

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

Your page lists treatments and prices, from an initial assessment to follow-ups and sports massage. Clients ask for a time with the Book button, and you approve it around your clinic hours. Badges show your company number and insurer, and the note under each service can name your professional body. Add the postcode and miles for home visits, reviews from past clients, and a banner when the clinic is closed.

Your page as a physiotherapist, drawn in a few seconds. Nothing is kept until you sign up.

An invoice in two minutes, on your phone

  1. WhoPick a customer, or type a new one with their postcode.
  2. WhatTap the usual lines for your trade. After a few invoices, your own.
  3. PriceOne price for the job or one per line. VAT is worked out for you.
  4. SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions physiotherapists ask

Do physiotherapists charge VAT?

Treatment by a physiotherapist registered with the HCPC is generally exempt from VAT as a health service. Other work, such as some sports massage or fitness classes, may not be. HMRC's guidance for health professionals explains where the line sits, so read it or ask an accountant before you add VAT to anything.

What should a physiotherapy invoice include?

Your name or clinic name, contact details, the client's name, the date of each session, an invoice number, the treatment and the price. Many physios add their registration number too. If the client is claiming the cost back, ask what their insurer needs to see before you send it.

Can I invoice a client for a missed appointment?

Most clinics only do this when the client agreed the cancellation rules before booking. Put your rules on your page and in your booking messages. If a session is missed under them, add a line for it in your own words. Keep it fair and the same for everyone.

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