Personal trainer invoice template and a free website

Your clients train at six in the morning, at lunch and after work, and you're in the gym for all of it. Getting paid shouldn't eat your evenings. goud.work sends a session invoice or a block of ten in about two minutes, and gives you a free page that sells your coaching while you're on the gym floor.

Your invoice
Your business name
INVOICE
Invoice No.
INV-0001
Date
15 November 2026
Due
29 November 2026
From
Your business name
Street and number
Town
Postcode
Phone
you@example.com
Bill to
Client name
Street and number
Town
Postcode
Description of workAmount
Personal training
1 session at £0.00
£0.00
Block of 10 sessions£0.00
Online coaching
1 month at £0.00
£0.00
Nutrition plan£0.00
Fitness assessment£0.00
Group session
1 person at £0.00
£0.00
Total due£0.00
Payment details
Account nameYour account name
Sort code00-00-00
Account number00000000
ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template
Your page
Make my page free

What goes on a personal trainer invoice

Personal training counts by the session, so eight sessions in a month is one line. Easy Invoice also offers Block of 10 sessions, Online coaching by the month, Nutrition plan, Fitness assessment and Group session counted per person. A new client can get a quote for the first block, turned into an invoice in one tap when they sign up. Reminders go out if a payment is late, so you're not the one asking at the squat rack.

Lines personal trainers use most

  • Personal training · per session
  • Block of 10 sessions
  • Online coaching · per month
  • Nutrition plan
  • Fitness assessment
  • Group session · per person

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

The page shows your services and prices first: a single session, a block, online coaching from a monthly price. A Book button lets people ask for a time, which you approve when it fits your diary. Add photos of your sessions, reviews, the area you cover for home or park training, and your insurer as a badge. Link your Instagram, and we can help with the words and a logo.

Your page as a personal trainer, drawn in a few seconds. Nothing is kept until you sign up.

An invoice in two minutes, on your phone

  1. WhoPick a customer, or type a new one with their postcode.
  2. WhatTap the usual lines for your trade. After a few invoices, your own.
  3. PriceOne price for the job or one per line. VAT is worked out for you.
  4. SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions personal trainers ask

How do personal trainers invoice clients?

Most invoice per session, per block paid in advance, or monthly for online coaching. Pick one and keep to it. Each invoice needs your details, the client's name, the date, a number, what was bought and the total. Easy Invoice adds your bank details and shows you when the client has opened it.

Do I need to charge VAT as a personal trainer?

Not until your taxable turnover goes over £90,000 in any 12 month period. Then you must register and add VAT to your prices. Keep an eye on it if you're close, because the 12 months roll forward every month. goud.work adds VAT only once your business is marked as VAT registered.

Should I sell personal training in blocks?

Blocks help both of you. Clients commit to a run of sessions, and you get paid before the work, not after. Send a quote for a Block of 10 sessions, turn it into an invoice when they agree, and mark it paid when the transfer arrives. Write down how long the block lasts.

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