Wedding planner invoice template and a free website

A wedding can take a year or more to plan, and the money comes in stages: a deposit to hold the date, payments along the way, a final invoice before the day. goud.work helps you send each one cleanly from your phone, and gives you a free page that shows couples and companies the events you've already run.

Your invoice

Your business name

INVOICE

Invoice No.: INV-0001
Date: 15 November 2026
Due: 29 November 2026

From

Your business name

Street and number

Town

Postcode

Phone

you@example.com

Bill to

Client name

Street and number

Town

Postcode

Description of work	Amount
Full planning	£0.00
On-the-day coordination	£0.00
Venue styling	£0.00
Planning 1 hour at £0.00	£0.00
Deposit	£0.00

Total due£0.00

Payment details

Account nameYour account name

Sort code00-00-00

Account number00000000

ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template

Your page

Make my page free

What goes on a wedding planner invoice

Planners send a proposal first, so that's what Easy Invoice calls it, and the people you work for are clients. Set out the package with Full planning, On-the-day coordination and Venue styling, or bill Planning by the hour for smaller jobs. When the couple agree, one tap turns the proposal into an invoice. A Deposit line on its own invoice holds the date, and the rest follows later. Your logo and colour go on every page, in one of three looks.

Lines wedding planners use most

Full planning
On-the-day coordination
Venue styling
Planning · per hour
Deposit

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

Your work is the best sales pitch, so photos come first on your page: tables, flowers, rooms dressed for the day. Under them sit your packages, priced or marked Ask, and reviews from couples. The Book button lets a client ask for a first chat at a time you approve. Add links to your Instagram, the area you'll travel to, and a notice when your diary for next summer is filling.

An invoice in two minutes, on your phone

WhoPick a customer, or type a new one with their postcode.
WhatTap the usual lines for your trade. After a few invoices, your own.
PriceOne price for the job or one per line. VAT is worked out for you.
SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions wedding planners ask

What should a wedding planning proposal include?

The couple's names, the date and venue if known, what's included in each package, what isn't, your fees, how much deposit you need and when the rest is due. Keep it to a page if you can. In Easy Invoice the proposal turns into the invoice in one tap once they say yes.

How do I take a deposit as a wedding planner?

Send an invoice with only the Deposit line once the couple agree to your proposal. When it's paid, mark it paid and the date is held. Later, send invoices for the rest of the fee at the stages you set out, with a final one before the day.

When should a wedding planner send the final invoice?

Set the date in your terms, for example a few weeks before the wedding, so nothing is left to sort out on the day. Put it in the proposal too, so it's no surprise. Easy Invoice sends a reminder if the invoice goes past its due date.