Event hire invoice template and a free website

Your weekends are vans, straps and early collections. Between them you're answering 'is it free on the 14th?' and sending prices. goud.work lets you quote and invoice on your phone, and gives you a free page that shows what you hire, with photos and prices, so people can ask about their own date.

Your invoice

Your business name

INVOICE

Invoice No.: INV-0001
Date: 15 November 2026
Due: 29 November 2026

From

Your business name

Street and number

Town

Postcode

Phone

you@example.com

Bill to

Customer name

Street and number

Town

Postcode

Description of work	Amount
Hire 1 day at £0.00	£0.00
Delivery and collection	£0.00
Set-up	£0.00
Deposit	£0.00
Staff	£0.00

Total due£0.00

Payment details

Account nameYour account name

Sort code00-00-00

Account number00000000

ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template

Your page

Make my page free

What goes on a event hire invoice

Hire is priced by the day, so a marquee for a weekend is a count of two. Delivery and collection goes on its own line, with Set-up for the bigger kit and Staff if you send someone to run a photo booth. A Deposit line on its own invoice holds the booking. With Easy Invoice you can send the customer a quote first. When the date is confirmed, that quote becomes the invoice in one tap. Bank details are printed on every one.

Lines event hire use most

Hire · per day
Delivery and collection
Set-up
Deposit
Staff

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

Your page opens with photos of the kit set up at real events, then a list of what you hire, each with its price per day or Ask. Contact details sit close by for quick questions. Reviews show you turn up on time. Set your postcode and how many miles you deliver, add your insurer as a badge, and use a notice when a busy weekend is fully booked. The Book button lets people ask for a date you can say yes or no to.

An invoice in two minutes, on your phone

WhoPick a customer, or type a new one with their postcode.
WhatTap the usual lines for your trade. After a few invoices, your own.
PriceOne price for the job or one per line. VAT is worked out for you.
SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions event hire ask

What should an event hire invoice include?

The date of the event, the address, each item hired with the number of days, delivery and collection, set-up, any staff, the total and your bank details. Easy Invoice finds the address from the postcode, and you can see when the customer opens the invoice.

How do I take a deposit for party hire?

When someone books, send an invoice with only the Deposit line. Once it's paid, mark it paid and the date is theirs. Closer to the day, send the invoice for the rest of the hire, delivery and set-up.

How should I charge for delivery and set-up?

Keep them apart from the hire price. Delivery and collection covers the van and the driving, while Set-up covers the time putting up a marquee or laying out furniture. Customers see what they're paying for, and you can price a far away job fairly.