Mechanic invoice template and a free website

The car is on the ramp, the customer wants a figure, and parts prices change by the day. goud.work lets you write an estimate from the workshop floor, turn it into the invoice when the job's done, and send it before the car leaves. Your garage also gets a free page with its services, area and reviews.

Your invoice
Your business name
INVOICE
Invoice No.
INV-0001
Date
15 November 2026
Due
29 November 2026
From
Your business name
Street and number
Town
Postcode
Phone
you@example.com
Bill to
Customer name
Street and number
Town
Postcode
Description of workAmount
Labour
1 hour at £0.00
£0.00
Parts£0.00
Full service£0.00
Interim service£0.00
MOT£0.00
Diagnostics£0.00
Brake pads and discs£0.00
Tyres£0.00
Total due£0.00
Payment details
Account nameYour account name
Sort code00-00-00
Account number00000000
ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template
Your page
Make my page free

What goes on a mechanic invoice

Garages give an estimate, so that's what Easy Invoice calls it. Labour is priced by the hour and Parts goes on separately, so the customer sees both. Full service, Interim service, MOT and Diagnostics are there as single lines, with Brake pads and discs and Tyres for the jobs that come in most days. Put the registration and mileage in the first line. If you're VAT registered, VAT is added for you. When the work's done, one tap turns the estimate into the invoice.

Lines mechanics use most

  • Labour · per hour
  • Parts
  • Full service
  • Interim service
  • MOT
  • Diagnostics
  • Brake pads and discs
  • Tyres

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

People want a garage they can trust, so your page puts services and prices up front, with badges straight after: your company number, VAT number and insurer. Then the area you cover by postcode and miles, and reviews from customers. Photos of your workshop help too. The Book button lets someone ask for a service or MOT at a time you approve, and a notice can tell them when you're closed for a bank holiday.

Your page as a mechanic, drawn in a few seconds. Nothing is kept until you sign up.

An invoice in two minutes, on your phone

  1. WhoPick a customer, or type a new one with their postcode.
  2. WhatTap the usual lines for your trade. After a few invoices, your own.
  3. PriceOne price for the job or one per line. VAT is worked out for you.
  4. SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions mechanics ask

What should a mechanic's invoice include?

Your garage's name and details, the customer's name, the car's registration and mileage, each part with its price, labour hours and rate, any fixed price jobs like an MOT or service, VAT if you're registered, the total and your bank details. Easy Invoice offers these lines as you type.

Should a garage give an estimate or a quote?

In everyday use, an estimate is your best guess at the cost and a quote is a fixed price. Car work often turns up surprises once things come apart, which is why goud.work uses estimate for garages. If the job grows, ring the customer before you carry on.

How do I show parts and labour separately on an invoice?

Add Labour with the number of hours and your hourly rate, then each part as its own line under Parts, or one Parts line with the total. Customers like seeing the split, and it helps when they compare your price with another garage.

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