Letting agent invoice template and a free website

You look after other people's property: finding tenants, sorting repairs, turning holiday lets round between guests. Each owner expects a clear bill for it. goud.work lets you send one from your phone in a couple of minutes, and gives you a free page that tells owners what you manage and which areas you cover.

Your invoice
Your business name
INVOICE
Invoice No.
INV-0001
Date
15 November 2026
Due
29 November 2026
From
Your business name
Street and number
Town
Postcode
Phone
you@example.com
Bill to
Client name
Street and number
Town
Postcode
Description of workAmount
Management fee
1 month at £0.00
£0.00
Tenant find£0.00
Inventory£0.00
Maintenance£0.00
Guest stay
1 night at £0.00
£0.00
Cleaning£0.00
Total due£0.00
Payment details
Account nameYour account name
Sort code00-00-00
Account number00000000
ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template
Your page
Make my page free

What goes on a letting agent invoice

Management fee is priced by the month and goes to the owner. Tenant find and Inventory are one-off lines for a new let, and Maintenance covers the repairs you arranged. For short lets, Guest stay is priced by the night, with Cleaning between guests. Easy Invoice calls the owners you work for clients, finds addresses from the postcode, and adds VAT if you're registered. Overdue invoices get a reminder, and you can see when each was opened.

Lines letting agents use most

  • Management fee · per month
  • Tenant find
  • Inventory
  • Maintenance
  • Guest stay · per night
  • Cleaning

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

Owners pick an agent they trust who works where their property is. Your page shows your services with fees or Ask, and your area as a postcode and a number of miles. Your company number, VAT number and insurer sit on the page as badges, which landlords like to see. Add photos of homes you manage, reviews from landlords, and a Book button so an owner can ask for a call at a time you approve. A notice can say you're taking on new properties.

Your page as a letting agent, drawn in a few seconds. Nothing is kept until you sign up.

An invoice in two minutes, on your phone

  1. WhoPick a customer, or type a new one with their postcode.
  2. WhatTap the usual lines for your trade. After a few invoices, your own.
  3. PriceOne price for the job or one per line. VAT is worked out for you.
  4. SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions letting agents ask

How do letting agents invoice landlords?

Send each landlord one invoice a month with the management fee, plus any one-off work: a tenant find, an inventory, or repairs you arranged. Put the property address in each line if they own more than one, so they can match it to their records.

What should a property management invoice include?

Your company's details, the owner's name, the property address, the period covered, your fee, any maintenance with what was done, VAT if you're registered, the total and your bank details. Keeping repairs on their own lines makes the owner's accounts easier.

How do I invoice a guest for a direct holiday booking?

Add Guest stay with the number of nights and the dates, plus Cleaning if you charge it. Send it by email or WhatsApp with your bank details, so the guest can pay by transfer. You can see when they've opened it and mark it paid when the money arrives.

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