Landlord invoice template and a free website

If you rent out a flat or two, you're the landlord, the bookkeeper and often the first call when the boiler stops. Tenants want to know what they owe and when it's due. goud.work lets you send a clear rent invoice from your phone, shows you when it was opened, and gives you a free page for the homes you let.

Your invoice

Your business name

INVOICE

Invoice No.: INV-0001
Date: 15 November 2026
Due: 29 November 2026

From

Your business name

Street and number

Town

Postcode

Phone

you@example.com

Bill to

Tenant name

Street and number

Town

Postcode

Description of work	Amount
Rent 1 month at £0.00	£0.00
Deposit	£0.00
Utilities	£0.00
Service charge	£0.00
Late payment fee	£0.00

Total due£0.00

Payment details

Account nameYour account name

Sort code00-00-00

Account number00000000

ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template

Your page

Make my page free

What goes on a landlord invoice

Rent is priced by the month, so a quarter paid in advance is a count of three. Utilities and Service charge go on as their own lines if the tenancy passes them on. A Late payment fee line is there too, but only use it if your tenancy agreement and the law allow it. Easy Invoice calls the people you bill tenants. After the first month, the rent line comes back with its last price, so the next invoice takes a minute. If rent is late, a reminder goes out for you.

Lines landlords use most

Rent · per month
Deposit
Utilities
Service charge
Late payment fee

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

Your page can show the homes you let, each with its monthly rent or Ask, with photos of the rooms. Set the area by postcode and miles, and add reviews from past tenants if you have them. A notice can say when a flat comes free. The Book button lets someone ask for a viewing at a time you approve. A badge can show your company number if you let through a company.

An invoice in two minutes, on your phone

WhoPick a customer, or type a new one with their postcode.
WhatTap the usual lines for your trade. After a few invoices, your own.
PriceOne price for the job or one per line. VAT is worked out for you.
SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions landlords ask

How do I invoice a tenant for rent?

Put the tenant's name and the property address at the top, then the rent for the month with the dates it covers. Add any utilities or service charge the tenancy includes. Send it before the due date with your bank details, and Easy Invoice shows you when it was opened.

Do landlords charge VAT on rent?

Renting out a home for someone to live in is usually exempt from VAT, so most residential landlords don't charge it. Commercial lets can be different. If you're unsure about your own lets, ask an accountant before you add VAT to a rent invoice.

How often does a landlord need an electrical safety check?

In England, private landlords need an Electrical Installation Condition Report, or EICR, at least every five years. Scotland, Wales and Northern Ireland have their own rules, so check the ones for where your property is.