Childminder invoice template and a free website

Your day starts before the parents leave for work and ends when the last coat goes on. Billing comes after that, often late in the evening. goud.work makes the invoice the quick bit: hours or days, meals and school runs, sent to each family from your phone. You also get a free page that tells new parents who you are and where you are.

Your invoice

Your business name

INVOICE

Invoice No.: INV-0001
Date: 15 November 2026
Due: 29 November 2026

From

Your business name

Street and number

Town

Postcode

Phone

you@example.com

Bill to

Family name

Street and number

Town

Postcode

Description of work	Amount
Childcare 1 hour at £0.00	£0.00
Full day childcare 1 day at £0.00	£0.00
Meals	£0.00
School pick-up	£0.00
Late pick-up	£0.00

Total due£0.00

Payment details

Account nameYour account name

Sort code00-00-00

Account number00000000

ReferenceINV-0001

Made with Easy Invoice · goud.work

Free PDF template

Your page

Make my page free

What goes on a childminder invoice

Childcare is billed by the hour or by the full day, so both are there: Childcare counts hours and Full day childcare counts days. Add Meals, School pick-up and Late pick-up as the week needs them. Easy Invoice calls the people you bill families, and a quote helps a new family see the cost of a settling-in month before they start. With two children from one family, give each child their own line. A reminder goes out if an invoice is late, so you don't have to raise it at the door.

Lines childminders use most

Childcare · per hour
Full day childcare · per day
Meals
School pick-up
Late pick-up

In Easy Invoice these are a tap each, and after a few invoices your own lines come first, with the last price you charged.

Your own page, free

Your page can show the care you offer with prices beside each, or Ask if it depends on the hours. Photos of your playroom and garden show parents the space without showing any children. Reviews from families carry a lot of weight here. Set your postcode and how far you'll go for school runs, add your insurer as a badge, and use the Book button so parents can ask to visit at a time you approve. A notice can say when you have a space coming up.

An invoice in two minutes, on your phone

WhoPick a customer, or type a new one with their postcode.
WhatTap the usual lines for your trade. After a few invoices, your own.
PriceOne price for the job or one per line. VAT is worked out for you.
SendOn WhatsApp, by email or as a PDF, with your bank details on it.

Questions childminders ask

How do I invoice parents for childminding?

List the hours or days you looked after their child, the meals and any pick-ups, each as its own line with the dates. Send it by WhatsApp or email at the end of the week or month. Easy Invoice puts your bank details on it and shows you when the family has opened it.

Can I charge a family for a late pick-up?

If you want to, set it out in your agreement with the family before they start, with the rate. Then add Late pick-up as a line when it happens, with the date and how late it was, so the invoice explains itself.

How often should I invoice families for childcare?

Whatever you agree with them. Weekly suits families paid weekly, and monthly means less paperwork for you. Some childminders ask for payment in advance, some after the care. Pick one, write it in your agreement, and keep to the same day so families know when to expect it.